Information on Hotel Reservation

Welcome to the official web site for hotel reservation for AAES2010.
KEIO TRAVEL AGENCY CO.,LTD. (KTA), is the official housing agent for this congress. We are pleased to help you with
arrangements for this congress, with information on accommodation, etc. Our advice is to complete your reservation and payment
well in advance before Monday 1st March 2010, in order to be sure of having the best possible choice among the various hotels.

Thank you.

Procedures for Making Hotel Reservations Online

1. Carefully read all the information on this page before continuing with your reservation.
2. Have your credit card ready. You must provide this information in order to reserve a room.
3. Be sure to note the cancellation policy.
4. Complete your registration and book your hotel room on-line now and receive instant confirmation by e-mail. By printing
this message with confirmation, you could directly check in at the your hotel without any vouchers or coupons.
5. All registrations and reservations made on this website require a valid e-mail address. A confirmation / acknowledgement
of your reservation will be sent to you immediately upon completion of the online process.
6. To make a new reservation, click 　 and fill in the form.

1. Applicant Information
Please input your personal data such as your name, organization/institution, and contact etc.
2. Hotel Reservation ....Selection of Hotels
We offer hotels near the venue, as well as the KEIO PLAZA HOTEL TOKYO where the meeting will be held. A selection of hotel
categories (3- to 5-star) and room rates are shown in the hotel list below.

Name of Hotel	Room type	Rate	Access
KEIO PLAZA HOTEL TOKYO （★★★★★）	Superior Twin Room (Single use) 33 square meters	JPY24,000-	*on the Venue *5 min. walk from Shinjuku STN. *Including tax, service charge, and American breakfast.
	Superior Twin Room (Twin use) 33 square meters	JPY28,000-
	Standard Twin Room (Single use) 25 square meters	JPY22,000-
	Standard Twin Room (Twin use) 25 square meters	JPY26,000-
SHINJUKU WASHINGTON HOTEL （★★★★）	Twin Bedded Room 16 square meters	JPY20,000-	*5 min. walk to the Venue. *9 min. walk from Shinjuku STN. *Including tax, service charge, and American breakfast.
	Single Bedded Room 12 square meters	JPY13,500-
KEIO PRESSO INN SHINJUKU （★★★）	Single Bedded Room 12 square meters	JPY8,400-	*6 min.walk to the Venue. *9 min. walk from Shinjuku STN. *Including tax, service charge. Continental breakfast is complimentary free.

*Above room rates are per night, per room.

3. Deadline For Hotel Reservation
Monday 1st March 2010
Our advice is to make your reservation well in advance in order to be sure of having the best possible choice among
the various hotels and rooms. If you wish to book for hotel reservations after the deadline above, please contact
us.
4. Cancellations / Changes
Notification of cancellations to reservations can be made directly through this web site. After completing your reservation
you will receive a reservation number. With this reservation number and your own password, you can cancel your reservation
and look up an existing reservation. For change of your reservation, please e-mail directly to our staff with your request
(It is NOT possible to change your reservation through web site).


Cancellations of reservations will be charged an administration fee of JPY1,000 per reservation. In addition, for cancellations
received within 30 days prior to the arrival date, the following cancellation fees will apply.

5. Guarantee with Your Credit Card
All reservations made on this web site require a guarantee with a valid credit card. Our web site is secure,
so please enter your credit-card details in order to confirm your reservation. The following credit cards are
acceptable.
VISA / MASTER / AMEX
Please note that payee of credit card payment will be KEIO TRAVEL AGENCY CO.,LTD., and date of your
credit card’s settlement will become same as the reservation date

For inquiries, please contact:
KTA APECTEL AAES2010 Desk at
KEIO TRAVEL AGENCY CO., LTD.
5-28-1, Higashi-Gotanda, Shinagawa, Tokyo, 141-0022, Japan
TEL:+81-3-5475-8711 Fax:+81-3-5421-6999
E-mail: tose@keio-kanko.co.jp